Job Title: Administrative Assistant to Executive Director of Development         Wage/Hour Status: Non-Exempt

 

Reports to: Exectuive Director of Development                                               Pay Grade: Clerical Pay 7

 

Dept./School: Development                                                             Days: 227

  

Primary Purpose: Provide support to ensure efficient operation of Development Office and the programs and organizations that are operated/managed within.

 

Qualifications:

 

Education/Certification:

• High School Diploma or GED

 Special Knowledge/Skills:

• Strong organizational skills, effective communication skills (listening, verbal and written), time-management skills, interpersonal skills and the ability to multi-task
• Ability to work well with a diverse population
• Skill in developing computer generated documents, graphics and databases
• Self-motivated with the ability to perform job duties under little supervision
• Proficient use of personal computer with excellent software skills including word processing, spreadsheets, file maintenance and databases.
• Typing ability of 50+ wpm
• Knowledge of QuickBooks preferred
• Outstanding customer service skills
• Bilingual (verbal and written) preferred

Major Responsibilities and Duties:

• Provide clerical support to Director of Development including but not limited to answering phone calls, opening and processing mail, and scheduling appointments
• Manage department budget
• Enter requisitions, maintaining physical and computerized records
• Serve as department Records Management Liaison, ensuring documents are stored and disposed of properly
• Process payroll for paraprofessional department staff
• Maintain department calendar for conference room use
• Maintain integrity and confidentiality
• Provide clerical support to Education Foundation Board of Directors including but not limited to opening and processing mail, scheduling appointments, and generating reports
• Keep inventory log of office supplies, incentives, and other resources managed by department
• Assist, as needed, with providing regular training, resources and support for volunteers, parents and staff to ensure effectiveness of parent and community engagement
• Assist, as needed, with various district-wide activities
• Perform other related duties as assigned

 

 

Working Conditions:

 

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress.

Frequent districtwide travel and occasional statewide travel.

Occasional prolonged or irregular hours.

 

 

 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.  I have read, understand and attest to the above description and funding relating to my daily activities.

 

 

Signature                                                                                              Date